02Back office
Products, stock, money and customers live in one place and update each other. Sell a vase and the count, the ledger and the customer's history all change together.
Products
Pricing, variants and stock live together, so nothing is typed twice and nothing drifts out of sync.
Stockroom
Live counts across every location, and a warning when a piece runs low so you can reorder in time.
Ledger
Gross sales, discounts and net sales by day, and every payment in one list. Take payments with Convesio Pay, and rehearse in test mode first.
Orders
Orders link to the customer's record, with their history and your notes, so a regular never reads like a stranger.
| Order | Customer | Items | Total |
|---|---|---|---|
| #1043 | Maya Okafor | Arch Vase, Sand | $148.00 |
| #1042 | Theo Lindqvist | Stoneware Cups × 2 | $84.00 |
| #1041 | Ana Ruiz | Serving Bowl | $96.00 |
| #1040 | Sam Whitfield | Kiln drop bundle | $412.00 |
02.1Products
Price, variants and stock live on the same record, so nothing is typed twice and the storefront always shows what is true.
Variants and options in one record
Glaze, size and finish sit under one product, each with its own price, SKU and count.
Publish with one switch
Set a product to Active when it is ready. Drafts stay private until then.
| Product | SKU | Price | Status |
|---|---|---|---|
| Arch Vase3 variants | AV 014 | $148.00 | Active |
| Stoneware CupsSet of two | SC 022 | $42.00 | Active |
| Serving BowlAsh glaze, 30 cm | SB 031 | $96.00 | Active |
| Kiln drop bundleKiln drop 07 | KD 007 | $412.00 | Active |
| Moon JarCharcoal, one of one | MJ 010 | $320.00 | Draft |
02.2Stockroom
Every sale moves the count, and the stockroom warns you before a favorite runs out.
Counts per location
Studio, warehouse and pop up each keep their own number, with the total on top.
Low and sold out at a glance
One view lists what is running low and another what has sold out, so you know what to restock.
Purchase orders from the low-stock view
On Gallery and up, draft a purchase order with the low items filled in, set the quantities, and receive it into a location when it arrives.
| Item | Studio | Warehouse | Pop up | On hand |
|---|---|---|---|---|
| Arch Vase, Sand | 3 | 2 | 0 | 5 |
| Arch Vase, Sage | 4 | 4 | 1 | 9 |
| Arch Vase, Charcoal | 6 | 5 | 1 | 12 |
| Stoneware Cups, Charcoal | 2 | 1 | 0 | 3 left |
02.3Ledger
Every paid order shows up in your sales and payments as it happens.
Sales by day
Gross sales, discounts and net sales for today, this month or the last 7, 30 or 90 days, one row per day.
Every payment in one list
Filter payments by status and see each one's order, card and amount.
Payouts on a schedule you can see
Upcoming and past payouts sit in one list, with the date each one lands.
02.4Orders
Orders link to the customer's record, with their history and your notes, so you know who you are packing for.
One click fulfill
Mark an order fulfilled and it moves from To pack to Shipped.
Cancel and restock
Cancel an order and choose whether its items go back in stock.
02.5Connected
Products, Stockroom, Ledger and Customers read from the same records, so one sale shows up everywhere at once.
Price, variants and stock sit on the same record, so the storefront, the stockroom and the ledger read the same numbers.
A sale lands in the ledger the moment it is paid, so the ledger is never a day behind.
Every order lands on the customer's record, so their history is always up to date.
We will keep the back room running.